Project scope management is the second knowledge area in the Project Management Institute’s (PMI) Project Management Body of Knowledge (PMBOK). It includes the processes that ensure all of the required work (and only the required work!) is included in the project.
In the PMBOK, scope management has six processes:
- Plan Scope Management
Planning the process, and creating a scope management plan.
- Collect Requirements
Defining and documenting the stakeholder’s needs, as well as the standards, manuals, and other requirements that the project needs to meet.
- Define Scope
Compiling the requirements into a scope statement. Developing a detailed project scope statement that accurately and comprehensively defines the project while leaving as little as possible open to interpretation.
- Create WBS
Subdividing project deliverables into smaller work units (tasks). A WBS can take numerous forms, such as division by phases, deliverables, or subprojects. But regardless of how you structure it, the WBS should contain the man-hours, equipment, tools, contractor expenses, and any other item of cost.
- Validate Scope
Formalizing the acceptance of the deliverables. This step entails the acceptance of the deliverables by the project sponsor(s) and other stakeholders as required.
- Control Scope
The ongoing process of monitoring and managing changes to the project scope. Any changes in stakeholder expectations or requirements during the project’s execution must be integrated into a new scope statement and work breakdown structure. The associated cost, time, and resource changes must be itemized and managed.